POA Executive Board Meeting Minutes 7-12-2021

Board members present: Peggy Haering, Robert Dahill, Ray Seligson, Bruce Calderone, Linda Sachs, Peggy Taylor, Matt Barez, David Silverstone,

Agenda Item 1. The meeting was called to order at 7:15 p.m. 

Agenda Item 2. Election of Officers of Pine Orchard Association.  The nominees were as follows:  Peggy Haering, Clerk, Mark Law, Vice President, Linda Sachs, Treasurer, Bob Dahill, President.  Upon motion and second, the nominees were elected.  Committee assignments were as follows, Seth Hershman, selected as Nominating Chair, Dr. David Silverstone, Building Maintenance, and Matt Barez, Zoning.

Agenda Item 3. Approval of Minutes, of Executive Board Meeting on May 3, 2021. Upon motion and second the minutes were approved.

Agenda Item 4,  Treasurer’s report, waived.

Agenda Item 5.  Committee Reports, waived.

Agenda Item 6, President’s report, included in President’s Letter.

Agenda Item 7, Old Business, Request to approve spending to repair parking lot at Pine Orchard headquarters.  We received three estimates to repair the parking lot.  The best estimate was for $4200, which calls for repurposing the existing asphalt, resurfacing, and painting lines.  The various companies whose trucks often idle at the parking lot (such as Frontier and Northeast Utilities) were asked to contribute to the repaving expense but they declined.  Peggy Haering suggested that we invest in chains that could be used to prevent large trucks from using the POA headquarters when they are not working.  Upon motion and second the board voted to accept the estimate for $4200 and to ask the bidder to proceed with the work.

Agenda Item 8. New Business.  Upon motion and second the Board voted to change the date of the next meeting from Monday, Sept. 6 (Labor Day) to Monday, Sept. 13, 2021.

Agenda Item 9, Office Manager’s Report.  Peter Robinson said that he will send out 105 letters to current POA members for whom we have no email addresses. 

Agenda Item 10.  Other Business.  None.

Agenda Item 11.  Adjournment.  Upon motion and second the Board voted to adjourn the meeting at 7:35 p.m.

Respectfully submitted,

Margaret Haering, Clerk

Future Meetings

Monday, September 13, 2021, Monday, November 01, 2021, Monday, January 03, 2022, Monday, March 07, 2022, & Monday, May 02, 2022,

All future meetings will be held at 7:00 PM at the Pine Orchard Association office, 180 Pine Orchard Rd.