April 27 – POA By-Laws Meeting Minutes

Minutes of a Special Meeting of the
Pine Orchard Association
By-laws Committee

April 27, 2022,   7:00 PM

The meeting was conducted using the Zoom application.

Agenda Item 1. Call to order:  .  The meeting was called to order by John Grathwol at 7:00p.m. 

Agenda Item 2Roll call of members:—Members present were John Grathwol, David Scheer, Peggy Haering, Al DeFilippo, Peter Hugret.  Bob Buckholz was absent for the meeting.

Agenda Item 3. Special Meeting restrictions:  John Grathwol announced that as this is a special meeting of the committee, we are required by law to follow the published agenda without variation.

Agenda Item 4. Public Comment Rules: John announced that 15 minutes at the end of the meeting was reserved for public comment and explained the rules for public comment

Agenda Item 5:  John provided some introductory comments, indicating that certain members of the Committee were to provide reports of their efforts in support of the Committee’s mission to investigate whether and how the Executive Board may elect to convene a Charter Revision Commission.  Notes from each member are attached as well.

Following the reports and discussion related thereto, John discussed a proposed process for advancing the Committee’s investigative work via a review of the Charter and By-laws.  A discussion ensued with a proposal that the Committee meet successively to go through approximately 10 items per meeting, working directly with the relevant documents and using a Word version, provide real-time annotations which can be conveniently reviewed internally by the Committee, as well as by the Board and the public. There was agreement on this path forward.

 Agenda Item 6. Public comment:  At 7:45, John called for any comments from the public who were in attendance. While there were several members of the POA present, There were no public comments.

Agenda Item 7.Adjournment. Upon motion and second, the meeting was adjourned at 7:50 p.m.

Minutes prepared by Committee Member, David Scheer

Next Meeting of the Committee:  May 11, 2022 @ 7:00 p.m.  To be posted as a Zoom subject to advice from attorney Berdon on the expected  extension of the Virtual Public Meeting Law.