Minutes of the March 10th POA Board Meeting

Pine Orchard Association Board Meeting Minutes
March 10, 2025

1. Call to Order
   The meeting was called to order by Vice President David Silverstone at 7:02 PM
   In attendance: David Silverstone (VP), John Grathwol (Treasurer), Kerri Beckert (Clerk), Karen Jubanyik, Thomas Roche, Matt Barez, George O’Dowd, David Scheer, Frank Telo, Niall Ferguson (virtual)
   Absent: Andrew Ruff, Vincent Giordano (President).
   Kerri Beckert validated that there was a quorum present.
   Approval of the minutes from the January 13th meeting. A motion by George O’Dowd and seconded by Thomas Roche was made to approve the minutes, and following a vote, the minutes were approved without objection.

2. Officer Reports
Treasurer’s Report
John Grathwol presented the Treasurer’s Report, providing an overview of expenditures year-to-date against the approved budget. Key points included:
• All tax revenue has been collected for the year, totaling $97,667.
• Rent collections are near completion, with $1,200 remaining expected revenue.
• Building permits and fees revenue has been $3,300 year-to-date, with $2,400 projected in remaining collections.
• Shoreline maintenance expenditures remain at $3,420, with $56,000 budgeted and pending use.
• Legal fees have yet to be invoiced.
• Annual accounting and tax software expenses slightly exceeded budget but remain within a reasonable range.
• Account balances as of February 28, 2025:
o Checking: $116,000
o Savings: $67,870
o Total: $183,891
A brief discussion followed regarding expected shoreline maintenance expenditures and pending legal invoices. It was noted that any large expenditures would be reviewed prior to allocation.
Zoning Report
Matt Barez, on behalf of himself and Thomas Roche, reported five recent zoning applications, including a special permit from the Pine Orchard Country Club, which requires further compliance adjustments. Other applications included a garage rebuild and an addition.
A discussion was held regarding short-term rental concerns at 50 Island View, with ongoing communication requesting compliance documentation.
Nominating Committee Report
George O’Dowd provided an update that after this past year’s election there are no full-term expirations noted. A general letter will be sent to gauge interest in board service, and any members declining a second term should notify the committee.
Building Committee Report
Peter Robinson, office manager, on behalf of Andrew Ruff, chair, confirmed that the facility is in good condition, with ongoing maintenance including:
• Weekly mouse trap checks (approximately one mouse per week caught).
• Routine furnace and generator maintenance.
• Plans to keep the water off until potential frost risk passes.
Waterfront Report
David Scheer reported, on behalf of himself and Karen Jubanyik, that there are no new developments since the last meeting. Pending maintenance includes:
• Repairs at Island View walkway ($3,420 spent, $34,000 budgeted remaining).
• Crescent Bluff staircase repairs ($18,000 planned).
• Further review of potential projects before utilizing the full budget.
Bylaws & Beautification Reports
David Scheer reported no recent committee’s activity. The beautification committee will re-engage with the town regarding common area maintenance at Spring Rock, including lawn care, brush removal, and fertilization. Additional work on Crescent Bluff pathways will be reviewed as seasonal maintenance begins.

3. New Business
A discussion was initiated regarding fraudulent phishing attempts. It was proposed that the board enter an Executive Session to discuss best practices and preventative measures.
A motion was made (John Grathwol and seconded (Kerri Beckert) to enter Executive Session.

4. Call for public commentary
The board, after returning from executive session, opened the floor to public commentary. There were none made.

5. Adjournment
   The meeting was adjourned at 7:56 pm by a motion from Kerri Beckert and seconded by David Scheer, there was no opposition. The next scheduled meeting will be held on March 10th, 2025, at the POA office at 180 Pine Orchard Road.
   
   Respectfully submitted,
   Kerri Costigan Beckert,
   Clerk, Pine Orchard Association
   March 12, 2025