POA Executive Board Minutes 01/05/2026 (Unapproved)

Pine Orchard Association
Executive Board Meeting Minutes
5 January 2026

Roll call and Call to order:
In attendance:
Matt Barez, Kerri Beckert, George O’Dowd, Richard Greenalch, jr., Vincent Giordano, Karen
Jubanyik, Thomas Roche, Andrew Ruff, David Scheer, David Silverstone, Office Manager
Peter Robinson.
Absent: Niall Ferguson
A quorum was established.
The meeting was called to order at 7:02 PM by Matt Barez.
Approval of Prior Minutes
Motion to approve the minutes of the November 8, 2025 Executive Board Meeting by
Thomas Roche. Seconded by Richard Greenalch, jr. Approved unanimously.

Officers and Committee Reports
Bylaws
No report; no current activity.

Treasurer
Financials are approximately six months into the fiscal year and generally on track. A $770
discrepancy was noted between tax collections and the budget and is pending
reconciliation. Shoreline maintenance work at Island View exhausted the current
waterfront budget allocation. Beautification funds have not yet been expended and may
carry over. A surplus remains in the legal budget with no immediate legal expenses
anticipated.

Tax Collection
All taxes were paid as of mid-December. No liens are required currently.

Zoning
4 Recent zoning applications approved include 199 Totoket Road, 60 Juniper Point Road, 8
Gaylea Drive, and a ZBA setback approval for 12 Pinewood Road.

Nominating Committee
Efforts continue to identify candidates. Two residents have agreed to assist on the
committee, per the bylaw requirement. Discussion was held regarding identifying needed
Board skill sets and proactive recruitment.
Kerri Beckert will write a letter for distribution seeking participants for nomination.

Building Committee
The garage remains unrented. One interested party proposed storing nonprofit records;
discussion is ongoing.
Moisture issues were identified with the basement floor installed in Fall 2023. A
replacement quote of approximately $15,000 was received. Board will investigate wether or
not the flooring was suitable for space and if there is a warranty with the installer and or
manufacturer. Follow-up with the contractor is planned.

Waterfront
Recent shoreline work at Island View prevented major storm damage. The Chapel Drive
access steps were destroyed during recent storm; signage will be installed and replacement
quotes obtained. Gate repairs at the end Island View Ave were discussed and deferred until
spring.

Office Manager
IRS 1099 forms have been completed and submitted to the accountant. Administrative
operations remain unchanged.

Beautification
The Beautification Committee will coordinate with the Town of Branford to discuss Spring
Rock improvements for the upcoming season.

Old Business
No substantive updates on the Whitby case.

New Business
Brief discussion continued regarding liability insurance coverage. Board discussed POA
building parking lot lighting for safety.

Public Comments
None.

Executive Session
The Board did not enter Executive Session.

Adjournment
The meeting was adjourned following a motion by Thomas Roche, seconded by George
O’Dowd, and unanimous approval.
The next regular Executive Board meeting is scheduled for March 2, 2026.

Respectfully submitted,
Kerri C. Beckert
Clerk, Pine Orchard Association